Change Management

ITIL based change management process
smart service desk
Change Calender
smart service desk

Change Management

Business Challenge

In our technology driven age, often changes occur so rapidly that it becomes difficult to Manage. Proper tools and best practices are necessary for managing change. SMART Service Desk Change Management module assists IT Organizations to deploy changes in a controlled way.

Change Management

  • Provides a repeatable standardized methods and procedures for making changes.
  • Helps in making Changes quickly and accurately as per the business needs.
  • Protect Services while making changes – minimize the business risk.

SMART Change Management Supports following activities for managing a successful change

  • Create Request for Change (RFC)
  • Assess and evaluate change
  • Get Authorizations
  • Record Change Advisory Board (CAB) Notes
  • Schedule Changes
  • Co-ordinate and Implement changes


  • Reduced cost of operation.
  • Minimize service disruptions.
  • Improved quality of service.
  • Unified call logging and resolution mechanism for geographically diversified locations.
  • Use ITIL best practices for IT Service improvements.
  • Reduce repeat Incidents using a pro-active approach.
  • Develop Knowledge base, based upon problem solving experience.
  • Enhance the Business unit's confidence and perception of IT Systems.
  • Tools allow access controls to open, modify, cancel, close and re-open incidents based on pre-established conditions using console or self-service Portal.
  • Matching incident records, related problem records/ known error records and relevant knowledge articles are available to service desk staff and/or for self-help
  • Automatically trigger actions as per the underlying workflow when SLAs are in danger of being breached
  • Supports Incident models to easily handle recurring incidents, with Steps to be taken, Sequence of Actions, Timescales & Thresholds and automatic escalation
  • Incident records have hierarchical category fields to record the type of incident at opening, during the call, and at closing the categories can be set by service desk
  • Incident record contains a field or field(s) to assign an initial incident priority according to pre-established and manually overridden conditions (SLA, business)
  • Services impacted, level of service disruption etc
  • Provides ability to input free rich text & attach multiple files for the recording of Incident descriptions and resolutions
  • Automates the rapid classification and recording of Incidents
  • Assign priority, business impact, and urgency indicators
  • Supports the automated routing (alerting) of Incidents to selected support staff or groups
  • Escalations can be set based on service / operational level targets, business priority to set notifications for support tiers, managers and vendors.
  • Incident record contain fields to sequentially record diagnostics and symptoms
  • Support cloning of Incidents
  • Close multiple incidents of same nature with a parent child relationship
  • Record service cost and amount of time worked
  • Facilitates the analysis of Incident and call data to identify trends
  • Generate reports on outstanding (unresolved – open and overdue) Incidents
  • Allows closure of Incidents by utilizing customizable Incident closure codes
  • Provides simple and advanced search capabilities in all languages
  • Tool facilitates the closure of all Incidents when the associated Problem, Known Error and Change record is closed
  • View any related inventory and configurations affected by the incident
  • Allows Incident Management to notify and assign high priority Incidents to multiple associates (Support Groups)
  • Provides Interface that allows users to check the status of requests, frequently asked questions or view outage information
  • Facilitates the automatic escalation of unresolved Incidents as per predefined time intervals
  • Facilitate the use of knowledge base & support check lists for Incident diagnosis and Resolution
  • Has ability to automate the calculation of priority based on defined business impact and urgency factors
  • Can Change SLA/Priority of an Incident at any given time
  • Changes to Priority are tracked via reporting
  • Supports opening a service request from an incident record & to link the service request to that incident record. Similarly for problem, change and release records
  • User satisfaction measurement for incidents is automated using surveys.
  • Easily Copy incident resolutions to knowledge base
  • Incident record contains a field to record closure categorization and root cause at time of closure of incidents
  • Full history audit for the incident life cycle for key actions
  • Integrates with Service Level Management to monitor and track incident response time and resolution time based on priority and / service levels
  • Integrates with Configuration Management Systems or CMDBs to enable the Service Desk Staff to identify, investigate and diagnose incidents

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